Custom software for Colorado childcare centers and preschools
Check-in, ratios, staffing, parent updates and tuition in one app, so directors spend less time on paperwork and more time in the classrooms.
For owners and directors of childcare centers, preschools and early learning programs. Licensing, ratios, families and staffing all need attention at once, and the paperwork behind them should not land on the director’s desk every evening.
Short answer. A custom app for a childcare center handles check-in and check-out, live classroom counts against staff ratios, staff schedules, parent messages and daily reports, enrollment and waitlists, and tuition billing, with assistance payments such as CCCAP tracked by family. It keeps the records licensing visits ask for, and fits centers that Brightwheel or Procare do not suit.
Does the director’s day end with paperwork?
- Sign-in sheets sit on a clipboard by the door, and totals are added up by hand.
- Ratios are checked by counting heads and hoping the schedule is right.
- Parents ask how their child’s day went, and teachers have no time to write it down.
- Waitlists, enrollment forms and immunization records live in folders and spreadsheets.
- Tuition, late fees and assistance payments are reconciled by hand each month.
What would the app do?
- Check-in and check-out by parents or staff, with authorized pickup lists
- Live counts by classroom against staff ratios, with a warning before a room goes over
- Staff schedules built around ratios, breaks and qualifications
- Daily reports and messages to parents: meals, naps, activities and the photos you choose to share
- Enrollment, waitlists and forms, with immunization and document expiry reminders
- Tuition billing and payments by family, with assistance payments tracked separately
- Attendance, staffing and incident records ready for licensing visits
Why not Brightwheel or Procare?
Brightwheel, Procare and similar products are built for childcare and suit many centers, and we will tell you if one fits yours. A custom app fits when your programs do not match their shape: a center with before- and after-school care and summer camp, several sites sharing staff, a faith-based or nonprofit program with its own reporting, or one that only needs ratios and staffing beside the system it already uses.
What about children’s privacy?
Records about children and families are sensitive, so access is by role: teachers see their own classrooms, the office sees what it needs, and each family sees only their own child. Photos are shared only where you and the family have agreed. See how we handle your data.
Does it help with licensing?
It keeps the attendance, ratio, staff qualification and incident records that the Colorado Department of Early Childhood asks to see, in one place and easy to print. It does not replace your own policies, or the state’s systems for things such as assistance-program attendance.
How much does it cost to start?
Discovery is $1,500, and most projects cost $8,000 to $80,000. You get a fixed price in writing before the build starts. A common first piece is check-in with live ratios; parent updates, enrollment and billing come next. See pricing, or get a rough range from the cost estimator.
Questions
Do parents have to download an app?
No. Check-in, daily reports and messages work in the phone’s browser. An App Store and Google Play app costs extra.
Can teachers use it in the classroom?
Yes. It runs on a classroom tablet or phone, with large buttons and few fields to fill in.
Do you work with nonprofit and church-run centers?
Yes. See for nonprofits and churches and ministries.
Do we pay per child?
No. There is no per-user or per-child license from Sarasoris. Hosting is paid directly to the provider and is usually $50 to $200 a month.
What does it cost?
Discovery is $1,500, and most projects cost $8,000 to $80,000. You get a fixed price in writing before the build starts.