Free calculators for nonprofits and small teams

Custom app cost estimator

Pick the pieces you need, such as scheduling, inventory or a phone app, and get an estimated price range before you talk to anyone. For owners and directors setting a budget.

Subscriptions or a custom app: five-year cost

Compares per-user subscriptions with a custom app over five years, with real competitor prices filled in, and shows the year the totals cross. For teams whose seat count keeps growing.

What is your spreadsheet costing you?

Turns the time spent retyping, checking and rebuilding reports into dollars a year. For anyone who has to make the case for replacing a spreadsheet.

What do no-shows cost you?

Volunteer or crew no-shows, in lost hours and dollars, and what fewer no-shows would save. For volunteer coordinators and dispatchers.

How much time do your board reports take?

Adds up the hours and dollars spent assembling board and grant reports by hand. For executive directors and development staff.

What are your volunteer hours worth?

Multiplies volunteer hours by Independent Sector’s 2025 rates, nationally and for Colorado, for grant applications and annual reports.

Food pantry impact calculator

Converts pounds distributed into meals, meals per household and volunteer value, using Feeding America’s 1.2 pounds per meal.

• Use your own numbers where you have them. The presets are starting points, not averages for your industry.
• Treat each result as a range to check, not a quote. A fixed price comes only from Discovery.
• Share the result with your board, owner or finance lead as a starting point for the conversation.

Every calculator works in your browser. Nothing you type is sent to Sarasoris or saved anywhere.

Spreadsheet templates for volunteer sign-ups, pantry intake and board reports.