# No-Show Cost Calculator for Volunteers and Crews | Sarasoris

URL: https://sarasoris.com/no-show-cost-calculator

## What do no-shows cost you?

For volunteer shifts or crew jobs: the hours and dollars lost each year when people do not show up.

**Short answer.** No-shows cost the hours of the missed shift or job plus the time spent finding cover. Multiply shifts per week by 52 and by your no-show rate, then by the hours lost and the value of an hour. For volunteers in Colorado, the 2025 value of an hour is $39.99.

### Calculator

### What reduces no-shows

- Reminders by text and email before each shift or job
- Letting people swap or drop shifts themselves, early, instead of simply not coming
- A clear view of open gaps, so cover is found quickly
- Check-in that shows who is missing while there is still time to act
A [volunteer scheduling app](https://sarasoris.com/volunteer-scheduling-app) or a [dispatch app](https://sarasoris.com/field-service-dispatch-app) does all of these.

### Related

- [Volunteer scheduling app for nonprofits](https://sarasoris.com/volunteer-scheduling-app)
- [Dispatch app for field-service companies](https://sarasoris.com/field-service-dispatch-app)
- [What are your volunteer hours worth?](https://sarasoris.com/volunteer-hours-value-calculator)
- [Free templates](https://sarasoris.com/templates)

### Questions

#### What no-show rate should we use?

Your own, from last month’s sign-in sheets or schedules. If you do not know it, that is a sign check-in is worth recording.

#### Why count more than the shift itself?

A no-show also costs the time spent finding cover, rescheduling or apologizing to a customer.

Tell us how the work gets done today.
Use the [contact form](https://sarasoris.com/contact) or write to hello@sarasoris.com. The first conversation is free.

Last updated October 6, 2026