# Custom Event and Wedding Venue Software | Sarasoris

URL: https://sarasoris.com/event-venue-software

## Custom software for Colorado event and wedding venues

Inquiries, tours, bookings, payment schedules, vendors and event-day plans in one app, so a busy season of weddings and events runs from one calendar.
For owners of wedding venues, ranches, mountain lodges and event spaces. Couples and planners expect quick answers and a polished plan; behind the scenes, too many venues run on an inbox, a calendar and a binder.

**Short answer.** A custom app for a venue tracks every inquiry from first message to final payment: tours, holds, contracts, payment schedules, headcounts, floor plans, vendors and the event-day timeline your staff works from. It connects to QuickBooks and your payment processor, and fits venues whose packages and spaces do not suit Tripleseat or HoneyBook.

### Does every booking live in three places?

- Inquiries arrive by email, web form, phone and social media, and some slip through.
- A date is held on the calendar, but nobody remembers for whom or until when.
- Deposits and payment schedules are tracked in a spreadsheet and chased by hand.
- Headcounts, floor plans and vendor arrival times go back and forth by email until the last day.
- The weather backup plan exists only in the coordinator’s head.

### What would the app do?

- An inquiry pipeline with tours, holds and follow-up reminders
- One calendar for every space, with holds that expire on their own
- Contracts, packages and payment schedules, with reminders before each payment is due
- A planning page for each couple or client: headcount, floor plan, menu, vendors and timeline
- Vendor arrival times and requirements, shared with the vendors who need them
- An event-day run sheet for staff, weather backup plan included
- Reports on bookings, revenue by season and where inquiries come from

### Why not Tripleseat or HoneyBook?

Tripleseat, HoneyBook, Perfect Venue and similar products are good tools, and many venues should use one. A custom app fits when your spaces, packages or seasons do not fit their shape: a ranch with lodging and several ceremony sites, a venue that also rents rooms or equipment, or one that wants its client planning page to look and work its own way.

### Can couples and planners use it too?

Yes. Each client can have a planning page to choose options, add details and see what is due, so less gets lost in email. It is a web page, so there is nothing to download.

### How much does it cost to start?

Discovery is $1,500, and most projects cost $8,000 to $80,000. You get a fixed price in writing before the build starts. A common first piece is the inquiry pipeline with the shared calendar; client planning pages and run sheets come next. See [pricing](https://sarasoris.com/pricing), or get a rough range from the [cost estimator](https://sarasoris.com/custom-app-cost-estimator).

### Other industries we serve

- [Vacation rental management software](https://sarasoris.com/vacation-rental-management-software)
- [Outfitter and guide software](https://sarasoris.com/outfitter-guide-software)
- [Church and ministry software](https://sarasoris.com/churches-and-ministries)
- [All industries we serve](https://sarasoris.com/industries)

### Related

- [QuickBooks Online integration](https://sarasoris.com/quickbooks-integration)
- [Subscriptions or a custom app? Five-year cost calculator](https://sarasoris.com/subscription-vs-custom-cost)
- [How much does a custom app cost?](https://sarasoris.com/custom-app-cost)

### Questions

#### Can it take deposits and payments?

Yes, through a payment processor such as Stripe or Square, with each payment recorded against its booking.

#### Can it handle more than one space?

Yes. Each space has its own calendar and capacity, and one booking can use several.

#### Can it connect to QuickBooks?

Usually. QuickBooks Online lets other software send it customers, invoices and payments. We confirm what you need during Discovery.

#### Do we pay per user?

No. There is no per-user license from Sarasoris. Hosting is paid directly to the provider and is usually $50 to $200 a month.

#### What does it cost?

Discovery is $1,500, and most projects cost $8,000 to $80,000. You get a fixed price in writing before the build starts.

Tell us how a booking goes from inquiry to event day.
Use the [contact form](https://sarasoris.com/contact) or write to hello@sarasoris.com. The first conversation is free.

Last updated October 18, 2026