# Custom Equipment Rental Software, Colorado | Sarasoris

URL: https://sarasoris.com/equipment-rental-software

## Custom software for Colorado equipment rental companies

Every item’s availability, reservations, delivery, inspections and repairs in one app, so nothing is double booked and nothing goes out broken.
For owners of construction and tool rental yards, party and event rental companies, and ski, bike and outdoor gear rental shops. Your inventory is your business, and it has to be in the right place, in working order, at the right time.

**Short answer.** A custom app for a rental company tracks every item from reservation to return: live availability, online booking, delivery and pickup routes, check-out and return inspections with photos, damage charges, and maintenance by hours or rentals. It connects to QuickBooks and your payment processor, and fits companies that Point of Rental or Booqable do not suit.

### Do you know what is actually available?

- The whiteboard says it is in the yard; the customer says it never arrived.
- The same tent, lift or set of skis is promised to two customers for the same weekend.
- Damage is found days later, and nobody can say who had it last.
- Maintenance happens when something breaks, not when it is due.
- Delivery drivers work from a printed list that changes after they leave.

### What would the app do?

- Every item, kit or serialized unit with its availability, location and condition
- Online reservations that check availability and take deposits
- Delivery and pickup routes on the driver’s phone, with signatures and photos
- Check-out and return inspections with photos, so damage is tied to the rental
- Maintenance schedules by date, hours or number of rentals, with items blocked until they are serviced
- Utilization reports: what earns its keep, what sits idle and what to buy next

### Why not Point of Rental or Booqable?

Point of Rental, Booqable, Goodshuttle and similar products are good, and many rental companies should start there. A custom app fits when your inventory or pricing does not match their shape: kits built from many parts, seasonal swaps between ski and bike fleets, rentals sold with services such as setup or guided trips, or several locations sharing one pool of equipment.

### Can customers book online?

Yes. A booking page on your website can show only what is actually available for the dates chosen, take a deposit and add the reservation straight to your schedule.

### How much does it cost to start?

Discovery is $1,500, and most projects cost $8,000 to $80,000. You get a fixed price in writing before the build starts. A common first piece is inventory with availability and reservations; delivery, inspections and maintenance come next. See [pricing](https://sarasoris.com/pricing), or get a rough range from the [cost estimator](https://sarasoris.com/custom-app-cost-estimator).

### Other industries we serve

- [Outfitter and guide software](https://sarasoris.com/outfitter-guide-software)
- [Event and wedding venue software](https://sarasoris.com/event-venue-software)
- [Auto repair shop software](https://sarasoris.com/auto-repair-shop-software)
- [All industries we serve](https://sarasoris.com/industries)

### Related

- [All industries we serve](https://sarasoris.com/industries)
- [Software for Colorado outfitters and guide services](https://sarasoris.com/outfitter-guide-software)
- [Software for Colorado event and wedding venues](https://sarasoris.com/event-venue-software)
- [How much does a custom app cost?](https://sarasoris.com/custom-app-cost)

### Questions

#### Can it handle kits and bundles?

Yes. A kit can be booked as one item while the app tracks the availability of every part in it.

#### Can it take deposits and payments?

Yes, through a payment processor such as Stripe or Square, with each payment recorded against its reservation.

#### Can it connect to QuickBooks?

Usually. QuickBooks Online lets other software send it customers, invoices and payments. We confirm what you need during Discovery.

#### Do we pay per item?

No. There is no per-user or per-item license from Sarasoris. Hosting is paid directly to the provider and is usually $50 to $200 a month.

#### What does it cost?

Discovery is $1,500, and most projects cost $8,000 to $80,000. You get a fixed price in writing before the build starts.

Tell us how a rental goes out and comes back.
Use the [contact form](https://sarasoris.com/contact) or write to hello@sarasoris.com. The first conversation is free.

Last updated October 18, 2026